Florida ABA Clinic Software

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Portia Is Your All-In-One Solution for Florida ABA Clinics
Data Tracking
Medicaid-Compliant Clinical Notes
Portia’s Automatic Clinical Note Generator supports Florida Medicaid documentation requirements.
Automatically populates session progress summaries, ABC data, and target tracking into a single session note
Captures required session note elements: date, time, location, code and duration
Structured service location field for every session to support Florida Medicaid billing workflows
Missing section alerts keep incomplete notes in draft mode, alerting staff of outstanding requirements
One Click Claim Submission
Spanish Curriculum and App Support
Serve Florida’s Spanish-speaking families without patching together workarounds.
Portia curriculum is available in Spanish
Portia mobile app in Spanish and Canadian French
Makes training Spanish-speaking staff faster and more consistent
Helps Florida clinics connect with the families they serve in their first language
Custom Forms & Notes
Culturally Appropriate Visuals
Treatment material that your Florida clients can actually see themselves in.
Partnered with Hue-Man Expressions and practicing BCBAs to embed diverse, culturally representative imagery directly into the curriculum
Detailed visuals built for ABA teaching, not repurposed stock photography
Helps Florida clinics deliver more engaging, relatable programming to diverse populations
Continually expanded as the curriculum library grows
360° Visibility
Audit Protection
Florida insurance audits and clawback attempts need hard evidence. Portia captures it by default.
Complete audit trails for every session, connected to billing and service records
Organized, accessible evidence to help clinics respond to audits and recoupment attempts
Embedded Curriculum
Supports Florida Billing Workflows
Streamlined billing across Florida Medicaid (including managed care plans) and commercial payers.
Pre-loaded CPT codes
Supports unit calculation aligned with Florida Medicaid billing structures
Authorization tracking to reduce the risk of overutilization and missed billing opportunities
Claim status visibility, so nothing sits unpaid without follow-up
Universal Data Collection
North American Support Team
Portia’s support team understands the challenges of Florida’s Medicaid and managed care programs.
100% North American Billing team
In-platform service desk with an average response time under 1 hour
Full-service managed billing or self-serve: switch as your practice evolves
Family-owned business with practicing BCBAs focused on clinical success
Compliant Security Infrastructure
Portia protects your clients’ data with the safeguards required by the state of Florida.
Support HIPAA, FIPA, and HITECH data requirements
Role-based access permissions

No data selling or third-party sharing

US data stays stored on American servers

Built for Florida’s ABA Clinics

Florida ABA providers must balance strict Medicaid documentation requirements with the need to deliver accessible, culturally relevant care.

Portia helps your clinic:

  • Stay audit-ready with complete, defensible records
  • Align with Florida Medicaid documentation requirements
  • Serve multilingual families with English, Spanish and French curriculum
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Supporting Florida’s ABA Community

Portia is actively involved in the Florida ABA community. Our team attends and sponsors Florida Association for Behavior Analysis (FABA) conferences, as well as other local, regional, and international ABA conferences throughout the year.

We are here to support Florida ABA providers and the families they serve, from Miami to Jacksonville to the Panhandle.

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Ready to See How Portia Works for Your Florida Clinic?

Schedule a personalized demo with our team to see exactly how Portia handles Florida Medicaid documentation, supports your Spanish clients, and protects your clinic from audits.

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Frequently Asked Questions

Does Portia support Florida Medicaid billing for ABA services?
Yes. Portia comes pre-configured with the CPT codes used for ABA services in Florida and automates unit calculations, authorization tracking, and claim submission. The Automatic Clinical Note Generator produces documentation that supports Florida Medicaid requirements, including structured service location and session time fields, helping reduce denials and speed up reimbursement.
Does Portia offer Spanish-language support for clinics serving multilingual families?
Yes. Portia’s curriculum is available in a built-in Spanish version, and the Portia mobile app is available in Spanish. This makes it easier for Florida clinics to train Spanish-speaking staff and deliver programming that resonates with Spanish-speaking families.
How does Portia help Florida clinics prepare for insurance audits and clawbacks?
Portia continuously captures session-level data, with complete audit trails linked to billing and service records, service delivery logs, authorization tracking, and clinical decisions. Every note carries an immutable edit history showing who modified what and when, so when a Florida insurer requests documentation or initiates a clawback, your clinic has organized, retroactive evidence ready to go.
Can I use Portia across multiple clinic locations in Florida?
Yes. Portia is built for multi-location ABA practices. The cloud-based platform lets you manage scheduling, documentation, and billing across all your Florida clinic sites while maintaining centralized data access and consistent documentation standards.
Does Portia integrate with my current billing system?
Portia offers two billing options rather than integrating with external systems: full-service managed billing handled by our North American team, or self-serve for clinics with in-house billing departments. Both options include pre-loaded CPT codes, automatic authorization tracking, and support claim workflows for Florida Medicaid and private insurance.
What makes Portia different from other ABA software options?
Portia was built by practicing BCBAs who run their own ABA clinics. Portia is family-owned, has a 100% North American support team, and the platform is designed specifically for the operational realities of ABA therapy, including state-specific compliance requirements and the multilingual, culturally diverse populations Florida clinics serve.