Indiana ABA Clinic Software

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Portia is Your All-In-One Solution for Indiana ABA Clinics
Data Tracking
Audit-Ready Documentation
Stay audit-ready with clean, defensible records as Indiana tightens its scrutiny.
Complete audit trails behind every session, linked to service and billing records
Service delivery and authorization use are captured as the session happens
Evidence stays organized and retrievable for payer reviews, recoupment attempts, and program-integrity requests
Documentation that keeps your team organized as accreditation and oversight requirements ramp up
One Click Claim Submission
Billing Built for Indiana Medicaid
Capture more reimbursable revenue as Indiana phases down its rates.
CPT codes are preloaded and verified against payer rules before submission
Unit calculations that follow Indiana Medicaid’s ABA billing requirements
Authorization tracking that helps keep sessions aligned with approved hours, modifiers, and lifetime allocation rules
Claim status visible at a glance, so nothing sits unpaid without a follow-up
Custom Forms & Notes
Agile Compliance
Update your documentation the same week the IHCP changes its rules.
Customizable Notes and Forms let you update templates after Indiana revises a documentation rule
Configurable fields help document caregiver coaching for prior-authorization requests
Missing-section alerts hold notes in draft, keeping noncompliant claims from being submitted
The Automatic Clinical Note Generator helps clinics pivot quickly and cut denials tied to outdated documentation
360° Visibility
Operational Efficiency
Improve staff productivity despite pressure on reimbursement hours.
Reclaim hours of administrative work each week by automating manual, repetitive tasks
Fewer documentation errors and incomplete records through built-in compliance checks
More billable hours captured through tighter scheduling and session tracking
Less manual paperwork so that clinicians can spend more time on clinical duties
Embedded Curriculum
Insightful Dashboards & Reports
Monitor your clinic’s overall performance on a single, clear screen.
Track caseloads, staff utilization, and financial indicators all from one application
In-platform messaging and notifications keep your Indiana location(s) in sync in real time
Spot scheduling gaps before they turn into lost revenue
Offline data collection keeps sessions moving and syncs automatically once you reconnect
Universal Data Collection
Compliant Security Infrastructure
Protect your clinical data with security built for healthcare.
Built to support HIPAA compliance and HITECH obligations
You decide who can see what, with permissions controlled at the client level
Data is never sold or shared with third parties
Records for US clinics stay on US-based servers
North-American Support Team
Lean on a billing team that knows the Indiana Medicaid ecosystem.
Full-service managed billing or self-serve: switch whichever way your practice grows
Active follow-up on denials and aging AR, instead of a never-ending ticket queue

A team fluent in ABA-specific payer requirements and Indiana’s managed care entities

Workflows tuned to strengthen reimbursement follow-up and reduce preventable revenue leaks
Collect Data
Session Data Collection
Collect session data in seconds, not minutes, on any device.
Capture behavior data, skill programs, ABC notes, task analysis, and session documentation in the field or in the clinic
Graphs build themselves as your team enters data, so progress is visible without manual charting

Mastery criteria and teaching procedures can be configured to match the protocols your clinic already runs

Offline mode keeps in-home and community sessions recording, with everything syncing once you reconnect

Built for Indiana’s ABA Clinics

Indiana ABA providers must balance strict Medicaid documentation requirements with the need to deliver accessible, culturally relevant care.

Portia helps your clinic:

  • Stay audit-ready with complete, defensible records
  • Align with Indiana Medicaid documentation requirements
  • Serve multilingual families with English, Spanish and French curriculum
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Supporting Indiana’s ABA Community

Indiana has paused brand-new ABA group enrollments and certain ownership changes, while phasing in accreditation requirements for ABA agencies. 

Portia exists to help you do more than just absorb these changes. We want to help you build a practice that remains efficient, stays audit-ready and continues to deliver quality care.

The Portia app and Portia Curriculum (a complete guide compatible with standard assessments, such as VB-MAPP, ABLLS-R, and ESDM) are available in English, Spanish, and French, so your team can support more Indiana families in their first language.

We also engage with ABA providers across North America by sponsoring and attending local, regional, and international ABA conferences throughout the year, from national events to Indiana’s own Hoosier Association for Behavior Analysis conference, where our team has connected with local clinic owners face-to-face.

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Ready To Keep Your Indiana Clinic Thriving?

As Indiana phases down rates and tightens oversight, Portia helps your clinic cut administrative work, reduce denied claims, and collect more of what you earn. Book a personalized demo to see how Portia can work for Indiana ABA practices.

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Frequently Asked Questions

Does Portia support Indiana Medicaid billing for ABA services?
Yes. Portia comes with the CPT codes used for ABA in Indiana and automates unit calculations, authorization tracking, and claim submission. Claims are scrubbed and verified before they leave the platform, which helps reduce preventable denials and supports faster payment across Hoosier Healthwise, the Healthy Indiana Plan, and Hoosier Care Connect.
How does Portia help clinics handle Indiana’s phased rate reductions and service limits?
Portia lowers administrative overhead by automating scheduling, documentation, and billing. Authorization tracking helps keep sessions aligned with approved hours and Indiana’s lifetime allocation rules, and the customizable Notes and Forms engine lets you update templates as the IHCP revises its requirements, so claims stay compliant without a lag.
Can I use Portia across multiple clinic locations in Indiana?
Yes. Portia is adaptable for single-location and multi-location ABA practices. The cloud-based platform manages scheduling, documentation, and billing for your Indiana clinic(s) while keeping data centralized and documentation standards consistent.
What makes Portia different from other ABA software options?
Portia was built by practicing BCBAs who run their own ABA clinics. It is family-owned, with a 100% North American insurance billing and support team, and designed around the day-to-day realities of ABA therapy, including state-specific demands like Indiana’s accreditation and program-integrity requirements.