Minnesota ABA Clinic Software

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Portia is your All-In-One Solution for Minnesota ABA Clinics
Data Tracking
Robust Data Tracking
Save time with easy-to-use digital forms—no paper required.
Smart forms capture goals, behaviors, and session notes efficiently
Real-time graphs of session data track client progress
Clear audit trails with detailed data logs meet HIPAA requirements
Built-in checks automatically flag incomplete entries
One Click Claim Submission
Streamlined Billing
Eliminate manual entry—codes are preloaded.
Automated scrubbing validates claims before submitting
Intelligent automation splits & rounds codes as required
Portia’s clearinghouse, Innovalon, can transmit directly to the MN-ITS portal for easy EIDBI claim submission
Single-click to submit verified claims meeting (MA) Medical Assistance billing requirements
Accounts Receivable
Customizable Billing Operations
Complete flexibility—configure your Accounts Receivable to match your clinic workflows.
Manage in-house, or utilize full-service billing
Audit-ready documentation organized & accessible
100% North American billing team with no international outsourcing
Tracking & managing of denied claims (via Managed Service)
360° Visibility
360° Clinic Dashboard
Complete operational view, so your clinic runs more efficiently.
Monitor client & clinic performance from anywhere
Instant alerts, updates & messages across your Minnesota clinic(s)

Offline data collection keeps your clinic running, even when the Wi-Fi cuts out
Embedded Curriculum
Powerful Clinical Tools
Simplify daily clinic operations with integrated workflow management.
Customizable digital forms for sessions, meetings & assessments
Single platform for parent signatures, session notes & follow-ups
Role-based access for centralized, ad-hoc & mobile scheduling
Teaching procedures accessible 24/7, even without internet
Universal Data Collection
Measurable Improvements
ABA clinics are seeing real results—fast.
~15+ hours of administrative time recovered weekly per clinic
87% reduction in documentation errors & incomplete records
Increase in billable hours to support clinic growth
Enhanced staff retention through reduced administrative burden
Expert Clinical Support
Portia’s support is responsive, knowledgeable, and rooted in real clinical experience.
In-platform service desk with average response time under 4 hours

100% United States team with expertise in Minnesota-specific ABA requirements

Family-owned business with practicing BCBAs focused on clinical success
Compliant-Security Infrastructure
Portia protects your clinical data with robust security—maintained exactly how & where it should be.
HIPAA and HITECH compliant
Client-controlled access permissions
No data selling or third-party sharing
Country-specific data storage (US data stays in the US, Canadian data in Canada)

Streamline Your Clinic

Schedule a personalized demo and discover how Portia helps Minnesota ABA clinics streamline operations, stay compliant with state requirements, and spend more time providing exceptional care to children and families.

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Supporting Minnesota’s ABA Community

Portia is proud to support the growth and development of ABA providers across Minnesota. 

We actively participate in the Minnesota ABA community through the Minnesota Northland Association for Behavior Analysis (MNABA), including sponsoring their annual ABA conference. 

Our commitment goes beyond software: we’re invested in the success of Minnesota’s ABA providers and the families they serve. 

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Ready to See How Portia Works for Your Minnesota Clinic?

Schedule a personalized demo with our team to see exactly how Portia handles Minnesota’s specific compliance requirements and helps your clinic operate more efficiently.

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Frequently Asked Questions

Is Portia compliant with Minnesota Medicaid (MHCP)?
Yes, Portia supports Minnesota Medical Assistance (MHCP) requirements. The software comes pre-configured with National CPT codes, automatically tracks authorization utilization by week, month, and full contract period.
Does Portia meet HIPAA and DHS documentation standards?
Yes, Portia is fully HIPAA and HITECH compliant. The platform provides comprehensive documentation that satisfies Minnesota DHS regulatory requirements.
Can I use Portia across multiple clinic locations in Minnesota?
Yes, Portia is designed for multi-location ABA practices across Minnesota. The cloud-based platform allows you to manage scheduling, documentation, and billing across all your ABA clinic sites while maintaining centralized data access and consistent documentation standards statewide.
Does Portia integrate with my current billing system?
Portia offers two billing options rather than integrating with external systems: full-service managed billing handled by our USA-based team, or self-serve for clinics with in-house billing departments. Both options include support for National CPT codes, automatic authorization tracking, and direct submission to Minnesota Medical Assistance and private insurance.