Texas ABA Clinic Software

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Portia is Your All-In-One Solution for Texas ABA Clinics
Data Tracking
Built for Multi-MCO Compliance
Portia supports your MCO-compliance in a single platform.
Customizable Notes and Forms engine adapts when MCO requirements change
Automatic Clinical Note Generator flags outdated or non-compliant forms
Missing section alerts keep incomplete notes in draft mode until corrected
Support team well-versed in Texas Medicaid and MCO-specific requirements
One Click Claim Submission
Audit-Ready Documentation
Improve audit readiness and reduce the risk of recoupments.
Complete audit trails for every session, tied to billing codes
Supports logging of service delivery, authorizations, and clinical decisions
Organized evidence ready for audits or recoupment attempts
Accounts Receivable tools to identify and recover unpaid claims
Accounts Receivable
Optimize Medicaid Revenue
Minimize manual entry to improve efficiency and reduce human-errors.
Codes are preloaded with validation checks before submission
Supports unit calculations aligned with Texas Medicaid billing conventions
Helps track authorizations to reduce risk of overutilization
Real-time claim status visibility so nothing sits unpaid
360° Visibility
Enhance Clinic Operations
When your team is navigating multiple MCOs, efficiency is not optional.
Recover administrative hours weekly by automating manual workflows
Fewer documentation errors through built-in compliance checks
Improve scheduling efficiency and reduce missed billable opportunities

Increase staff retention when clinicians spend less time on admin
Embedded Curriculum
Total Clinic Visibility
Complete operational visibility across your Texas ABA clinic(s).
Monitor caseloads, staff utilization, and financials from one screen
Real-time notifications and messaging across your Texas clinic(s)
Surface revenue inefficiencies and gaps before they become costly
Offline data collection syncs automatically when connectivity returns
Universal Data Collection
Enterprise-Grade Data Security
Safeguard your clients’ sensitive information with Portia.
Supports HIPAA and HITECH compliance requirements
Client-controlled access permissions
No data selling or third-party sharing
All US data remains on American servers
Modern Session Data Entry
Empower your team with fast & intuitive data collection tools.
Capture behaviors, skill acquisition, and session notes from any device
Progress graphs generate automatically, no manual charting required

Customizable data sheets match your clinic’s treatment protocols

Offline mode keeps collection running during in-home and community sessions
North-American Support Team
Portia’s billing team understands the Texas healthcare ecosystem as well as you do.
Full-service managed billing or self-serve: switch as your practice evolves
Dedicated follow-up on denied claims and unpaid AR
North-American billing team with no international outsourcing
Workflows designed to maximize reimbursement opportunities

Simplify Your MCO Compliance

Portia empowers Texas clinics to lower overhead, stop preventable claim rejections, and secure their financial future, allowing you to focus entirely on life-changing care.

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Investing in the Texas ABA Community

Portia is dedicated to supporting Texas ABA providers as they navigate one of the most complex Medicaid environments in the United States.

We support ABA providers across North America by attending and sponsoring local, regional, and international ABA conferences throughout the year.

If your clinic is navigating Texas’s complex MCO landscape, you are not alone. We’re here to support Texas ABA providers and the communities they serve.

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Ready to Transform Your Texas Clinic Operations?

Schedule a personalized demo with our team to see exactly how Portia handles Texas’s MCO-specific compliance requirements and helps your clinic operate more efficiently.

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Frequently Asked Questions

Does Portia support Texas Medicaid billing for ABA services?
Yes, Portia comes pre-configured with the CPT codes used for ABA services in Texas and automates unit calculations, authorization tracking, and claim submission. The software scrubs and verifies every claim before it is sent, helping reduce denials and speed up reimbursement across all contracted MCOs.
How does Portia help clinics manage multiple MCOs in Texas?
Portia’s customizable Notes and Forms engine allows clinics to maintain MCO-specific documentation templates within a single platform. When an MCO updates its requirements, your forms can be adjusted immediately, keeping claims compliant without delay. The Automatic Clinical Note Generator further ensures clinicians produce complete, MCO-ready documentation every session.
Can I use Portia across multiple clinic locations in Texas?
Yes, Portia is built for multi-location ABA practices. The cloud-based platform lets you manage scheduling, documentation, and billing across all your Texas clinic sites while maintaining centralized data access and consistent documentation standards.
What makes Portia different from other ABA software options?
Portia was built by practicing BCBAs who run their own ABA clinics. Portia is family-owned, and the platform is designed specifically for the operational realities of ABA therapy, including state-specific compliance requirements, such as managing multiple MCO contracts in Texas.